Section 04: Regional Procurement and Support Office

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Guide to Doing Business With the Department of State -Contents
Released by the Office of Small and Disadvantaged Business Utilization
July 2003

Regional Procurement and Support Office

American Consulate General/Frankfurt

The American Consulate General in Frankfurt, Germany, has a Regional Procurement Support Office (RPSO) that supports the purchasing needs of most of the other American embassies abroad, particularly those in Europe, the Near East, Africa, and posts in the newly independent states (formerly the U.S.S.R.).

In Fiscal Year 2001, RPSO/Frankfurt purchased over $30 million in goods and services. The majority of these purchases were under $100,000 ("simplified acquisition"). Acquisitions include: medical supplies and equipment, computers and peripherals, software, 220 volt appliances, expendable and non-expendable office supplies, furniture, subscriptions and books, educational materials, vehicles and spare parts, construction materials and supplies, construction and architect-engineer services, and other miscellaneous goods and services.

Firms interested in doing business with RPSO/Frankfurt should send descriptive literature on their product line, including prices, RPSO/Frankfurt, c/o American Consulate General, Frankfurt, PSC 115, Attn: RPSO, APO AE 09213-0115. Small, disadvantaged, veteran-owned, HUBZone and small women-owned businesses should clearly indicate their size and ownership status when mailing product information to RPSO/Germany. While overseas posts, including RPSO/Germany, are not required by law to comply with U.S. domestic policy concerning Federal socioeconomic procurement preference programs, posts attempt to observe such policy where practicable (FAX 011-49-69-7535-3329).

US Embassy/Tokyo

The U. S. Embassy in Tokyo, Japan, has a Regional Procurement and Support Office (RPSO) that supports the purchasing needs of many of the other American Embassies and Consulates abroad, particularly those in the former Soviet block of nations and the Commonwealth of Independent States (CIS), Africa, the Near East, the Middle East, and the Far East.

In Fiscal Year 2001, RPSO/Tokyo purchased over $27 million in goods and services. The majority of these purchases were under $100,000 ("simplified acquisition") and fall into three main categories: (1) Japanese-made automobiles with right-hand steering, and with left-hand steering for which no other available source exists in the particular constituent location for parts, supplies, and services; (2) automobile parts for vehicles made in Japan; (3) airfreight and shipping services to constituent posts of American Embassy Tokyo; and other miscellaneous goods and services that do not fall into any of the other categories.

Firms interested in dong business with RPSO/Tokyo should send descriptive literature on their products line(s), including prices, to Gary Widdison, Director, RPSO Tokyo, c/o American Embassy/Tokyo, Unit 45002, Box 212, APO AP 96337-0001. Small, small, disadvantaged, HUBZone, veteran-owned, and small women-owned businesses should clearly indicate their size and ownership status when mailing product information to RPSO/Tokyo. Although overseas posts, including RPSO/Tokyo, are not required by law to comply with U.S. domestic policy concerning Federal socioeconomic procurement preference programs, posts attempt to observe such policy where practicable. (Fax 011-81-3-3505-1862).

Florida Regional Center

A Regional Procurement Support Office (RPSO) was formally opened in December 1993 at the U.S. Department of State�s Florida Regional Center located in Ft. Lauderdale, FL. RPSO-FL was established to support the procurement needs of the American Embassies, Consulates, or other posts located in the Central/South American, Caribbean, and certain West African countries.

In Fiscal Year 2001, RPSO-FL purchased over $3 million in goods and services, most of it with U.S. small businesses. The majority of these purchases were under $100,000 ("simplified acquisition"). Purchases include heating and air-conditioning units and repair parts; computer equipment and software; small/large household appliances; office electronics; medical supplies/equipment; automotive parts/tires; electrical equipment/supplies; telecommunications equipment/supplies; construction materials/supplies; household/office furniture; printing requirements; and carpet/flooring supplies and equipment. Services are expected to be lawn care/gardening; equipment leases; computer services; small architect-engineer and construction services; and airfreight/ocean freight and other shipping or courier services; facility rental; janitorial services; guard services; printing services; and life/health and retirement plans.

Firms interested in doing business with the RPSO-FL should forward descriptive literature on their product/service line(s), including prices, to Mark Toler, Director RPSO-FL, Florida Regional Center, 4000 N. Andrews Drive, Ft. Lauderdale, FL 33309. Small, small minority-owned, and small women-owned businesses should clearly indicate their size/ownership status when contacting RPSO-FL. For additional information, you may also call (954) 630-1166 or Fax (954) 630-1165.

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