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Labcert Bulletin

EPA-815-N-99-002a, April 1999


We're Back

In this issue you will find tables, tables, tables. The first table lists the long awaited errata for the Fourth Edition of the Lab Cert Manual. We discussed these last year and have finalized them. Next are two tables with information on providers who have requested NIST accreditation to supply drinking water PEs for the certification program. One table includes names, addresses, etc., and the second table charts the proficiency testing program designations for which they have applied.

In This Issue

  • Lab Cert Web Page
  • 4th Edition Lab Cert Manual Errata
  • Contact Information for Proficiency Test Providers that Applied to NIST for Accreditation
  • Criteria Acceptance for Proficiency

If there are certification topics you would like to see discussed, please call, write, fax or e-mail the editors.

Ed Glick 513-569-7939, glick.ed@epa.gov
Carol Madding 513-569-7402, madding.caroline@epa.gov
26 W. Martin Luther King Dr.
Cincinnati, OH 45268
FAX: 513-569-7191

The New Millennia


With the approaching new era we too have taken the steps to propel ourselves into the twenty first century (hopefully not screaming). We wish to welcome you to our web page on laboratory certification at www.epa.gov/safewater/standards.html. If you visit, you'll find interesting things about drinking water regulations as well as a page for lab certification. On our page is the "Manual for the Certification of Laboratories Analyzing Drinking Water," the errata sheets, past issues of the Labcert Bulletin and this issue. Hope you enjoy your visit and please comment as you feel is needed.

Two other websights that you may find helpful are www.epa.gov/ow/resources/wpeval.html, where the PT provider applicants and areas for which they have applied are listed, and www.gpo.gov/su_docs/aces/aces140.html Exit EPA Disclaimer ,where you can find the drinking water regulations.


4th Edition Lab Cert Manual Errata

Chapter IV Chemistry

Page Section Change Reason
IV-2 4.3.1 Change "be free from interferences" to "contain less than two times the MDL" Clarification
IV-3 6.2 Change 4C to 4C +/- 2C To make practical
IV-4 7.1.4 Change "verified each day they are used" to "verified at least annually" Previous statement was impractical.
IV-5 7.2.1 Change last sentence to read: "A laboratory should not be certified for an analyte that it fails repeatedly. (See p III-7 & 8)" It is not the intention of this regulation to allow a laboratory to be certified for an analyte that it fails consistently.
IV-5 7.2.4 Insert after first sentence, "on a daily basis. Where the determinative time is extensive such as for Methods 508/508.1, 515.1, 524.2, 525.2, etc. and the instrumentation is very stable," Clarification
IV-5 7.2.4 Insert before the last sentence: "The concentration of the standard should vary from day to day across the range of analyte concentrations being measured." For some methods an initial conditioning shot needs to be made to deactivate active sites that may have developed overnight. The blank may or may not be appropriate depending on the method. It is important to know the curve is correct for all concentrations being measured.

Clarification

IV-6 7.2.7
Second paragraph
change FRB to LFB Consistency with preceding paragraph.
IV-6 7.2.8 Change second sentence to read: "It is recommended that an IDC be performed by each analyst."
Add: "It is also recommended that an IDC be performed for each instrument."
It is not necessary for an analyst to do numerous IDCs of the same method on similar instruments.
IV-6 7.2.9 Add reference: "EPA SW 846 Test Methods for Evaluating Solid Waste Physical/Chemical Methods, Third Edition" after the mention of EPA Method 8081 Gives publication name
IV-7 7.2.12 Insert after the first sentence: "The LFBs should be analyzed across the range of analyte concentrations being measured." It is important to know the curve is correct for all concentrations being measured.
IV-8 8.2 Insert after the second sentence: "Changes in ownership, mergers or closures of laboratories do not eliminate these requirements." These procedures need to be followed during these circumstances.
IV-25 Table IV-7 Nitrate/Nitrite See Method 300, Section 8 What is in the table is in the regulation. However, these preservation techniques are incorrect. The techniques listed in EPA Method 300 are correct and will be in MUFRN II.
IV-25 Table IV-7 o-Phosphate delete: "filter immediately" Drinking water samples do not have to be filtered, but if using method 300.0, it would be wise to filter the sample or you might clog the instrument filter.
IV-47 Checklist delete
"Excitation at 340nm" & "detection at >308" Replace with: "Absorption at 257nm & 308nm
Diquat is absorbed at 308nm and paraquat is absorbed at 257nm


Chapter V. Critical Elements for Microbiology

Page Section Change Reason
V-2 3.1.5 Change to read: "Buffers should be discarded upon the expiration date." Buffers are not discarded before the expiration date.
V-3 3.6.3 Delete "or ampule" Ampule will explode
V-4 3.11.5 The lot number for membrane filters and the date received should be recorded. Add: "Assure that membrane filters are not brittle nor distorted." Insert as second sentence: "Have available manufacturer's specification/certification sheet." Explanation for recording date.

Sentence inserted requires documentation of quality control of membranes.

V-4 3.11.6 Insert "Forceps"
"Forceps should be blunt, smooth tipped without corrugations on the inner sides of tips."
Moved from previously proposed 3.18 insertion to "Membrane Filter Equipment," more appropriate location.
V-5 3.14 Delete title "Culture tubes and Closures" and replace with 3.16 Glassware and Plasticware" Renumber 3.14. Clarification and improved organization
V-5 3.14.1 Delete. Replace with 3.16.1 and 3.16.2, and renumber as 3.14.1 and 3.14.2 3.14.1 is repeated in 3.16.1. 3.14 and 3.16 belong under "Glassware and Plasticware"
V-5 3.14.2 Change to 3.14.3
V-5 3.14.3 Change to 3.14.4
V-5 3.17 Change to 3.16
V-7 4.3.2 Change "Ratio of growth rate 0.8:3.0." to "Ratio of growth rate 0.8 to 3.0." Clarification
V-7 4.3.2 Footnote 3. Change to read: "See Standard Methods, Section 9020B. This bacteriological quality test is not needed for laboratories that meet the criteria for Types I and II reagent water, as defined in Standard Methods, Section 1080." Clarification of statement. Delete reference to ASTM Type I and II reagent waters. Insert Type II waters and reference to Standard Methods (not ASTM) types.
V-9 5.2.5 Change 3rd sentence to read: "If no sheen colonies are observed, verify up to five red questionable sheen or non-sheen atypical colonies per sample." Clarification
V-9 5.2.5 Change 1st sentence to read, "All sheen colonies up to a maximum of five must be verified..." Clarification
V-9 5.3.2.2 Insert at start of second sentence: "Optionally, ... ' Clarification
V-10 5.3.5 Insert at end of sentence "... and a fecal coliform/ E. coli test must be conducted." Consistent with 5.4.4
V-12 5.6.6 Change third sentence to read: "If the medium changes from yellow to a magenta color, the sample must be reported as total coliform positive" Correction in interpretation of test result
V-13 5.6.8 Line 6, change to read "...ensure that the specified incubation period at that temperature is followed (see 5.6.5 and 5.6.6)." Add at end: "Alternatively, pre-warm the sample. Avoid overcrowding the incubator." Clarification
V-13 5.7.2.5 Change first sentence to read: "In accordance with paragraph 5.1.7.4... " Correction of cross reference
V-14 5.9.1 Change reference in first sentence to: "141.74(a)(1)" Correction of reference
V-15 5.9.4 Insert in second sentence after (44-46C) "...plate count (tryptone glucose yeast) agar..." Clarification
V-15 5.9.7 Change "darkfield" to "dark field" Grammar
V-16 6.3 Delete "Source water samples must be held at <10C (see Standard Methods, Section 9060B). Not in regulations
V-18 8.3.5 After parenthesis, change to read "a negative result must be tagged as an invalid sample." Clarification
Checklist
V-21 3.1 Insert: QC Commercial buffer solutions dated upon receipt, and when opened. Buffers discarded upon expiration date. Item inadvertently left out of checklist. Consistent with 3.1.5.
V-23 4th block delete "or ampule" Consistent with text
V-24 3.11 Change to be consistent with 3.11.5 and 3.11.6 in text Consistent with text
V-24 3.14 Change to respond with chapter changes, deleting 3.16 and changing 3.17 to 3.16. Consistent with text
V-27 4.3 Change "0.8:3.0" to "0.8 to 3.0" Consistent with text
V-30 7th block Change to be consistent with 5.2.5 Consistent with text
V-31 5.3 Insert second sentence after item beginning "Refrigerated sterile MTF ..." to read: "Media discarded if evaporation exceeds 10% of original volume." Consistent with 5.3.2.4
V-31 10th block add "and a fecal coliform/E. Coli test conducted" Consistent with 5.3.5
V-39 6.3 Delete: "(... required for source water) Not in regulations
V-41 2nd block after parenthesis change to read "negative sample tagged as an invalid sample Consistent with text at 8.3.5
Microbiology Laboratory Analysis Review Checklist
H-21 pH meter Change to: "Commercial buffer solutions dated upon receipt and when opened. Buffers discarded upon expiration date." Consistent with text at 3.1.5
H-23 Delete statement about confirmation of E.coli in EC Mug Consistency

Chapter VI Radiologicals

Page Section Change Reason
VI-2 3.1.2 Add "natural uranium" to list of analytes You can do natural uranium using this system, but other methods are better
VI-6 8.4.6 Add "sample volume" You need to know the volume to do DL calculations
H-6 2.4 Add liquid scintillation counters and alpha spectrometry systems. Now allowed by the regulations
H-25 Checklist Add "radioactive materials license" Need to check that the lab has one
H-28 checklist
line 7
Delete "field and" Field blank analysis is not part of the instrument performance check.
H-28 checklist
line 12
Add "system" after detector It is the whole system that must meet DL requirements

Contact Information for Proficiency Test Providers Who Applied To NIST for Accredidation

By the January 1999 Deadline


Entity Address Key Contact Phone Number/Fax Number EMAIL
Absolute Standards, Inc. PO Box 5585
Hamden, CT 06518
Stephen J. Arpie 1-800-368-1131
1-800-410-2577 (fax)
AbsoluteStandards.com
AccuStandard 125 Market Street
New Haven, CT 06513
John Yamusas 1-203-786-5290 (ext.101)
1-203-786-5287 (fax)
jy@accustandard.com
Analytical Standards, Inc. 6331 Emerson Avenue
Parkersburg, WV 26101
Frederick Anderson 1-304-422-4274 or
1-800-Audit44
1-304-422-4761 (fax)
asi@marietta.edu
APG 2730 Washington Blvd.
Belpre, OH 45714
Tom Coyner 1-614-423-4200 or
1-800-272-4442
740-423-5588 (fax)
APG@citynet.net
CHRISOPE Technologies, A Division of Remel LabProficiency
3941 Ryan St.
Lake Charles, LA 70605
Jody D. Moss 1-800-256-4376 (ex 236)
1-318-479-1006 (fax)
JLDMoss@aol.com
Environmental Resource Associates 5540 Marshall St.
Arvada, CO. 80002
Chuck Wibby 1-800-372-0122
1-303-421-0159 (fax)
qcstds@aol.com
Microcheck, Inc. PO Box 456
Northfield, VT 05663
Carrie Pontbriand 1-802-485-6600 @ext. 26
1-802-485-6100 (fax)
microcheck@microcheck.com
New York State Environmental Laboratory Approval Program
NYSDoH, Wadsworth Center
P.O. Box 509
Albany, NY 12201
Matthew Caruso 1-518-485-5570
1-518-485-5568 (fax)
caruso@wadsworth.org
Protocol Analytical Supplies 472 Lincoln Blvd
Middlesex, NJ 08846
William H. Hahn 1-732-627-0500
1-732-627-0979 (fax)
bhahn@prostds.com
R.T. Corporation/NSI Environmental Solutions P.O. Box 1346
Laramie, WY 82073
Bob Rucinski 1-307-742-5452 or
1-800-576-5690
1-307-745-7936 FAX
RT-Corp@RT-Corp.com
SPEX CERTIPREP 203 Norcross Ave.
Metuchen, N.J. 08840
Vanaja Sivakumar 1-732-549-7144 (ex.418)
1-732-494-1747 FAX
VSivakumar@spexcsp.com
ULTRA Scientfic 250 Smith St.
N.Kingstown, RI 02852
Edward Martz 1-401-294-9400
1-401-295-2330 FAX
emartz@ultrasci.com

All 12 of these applicants voluntarily submitted their name to EPA and understand that their names will be released to the public upon request as well as posted on the EPA, Office of Water Web page. Applying for accreditation does not imply or ensure that an organization will become NVLAP accredited. A list of those organizations that do receive NVLAP accreditation to be PT study providers will be posted on the NVLAB Web page in June or July 1999.


Water Supply (WS) Proficiency Testing Program Designations

Included in Designated Organization's NIST NVLAP PPT Application (January 1999)

NVLAP Code USEPA Designation 1 2 3 4 5 6 7 8 9 10 11 12
20/U01 WSCHEM Trace Metals X X X X X X X X X
20/U02 WSCHEM Sodium X X X X X X X X X
20/U03 WSCHEM Nitrate, Nitrite, Fluoride, and Orthophosphate X X X X X X X X X
20/U04 WSCHEM Bromate, Bromide, Chlorate, and Chlorite X X X X X X X X X
20/U05 WSCHEM Sulfate X X X X X X X X X
20/U06 WSCHEM Residual Free Chlorine X X X X X X X X X
20/U07 WSCHEM Cyanide X X X X X X X X X
20/U08 WSCHEM Asbestos X X X X
20/U09 WSCHEM Volatile Organic Compounds (VOCs) Group I X X X X X X X X X X
20/U10 WSCHEM Volatile Organic Compounds (VOCs) Group II X X X X X X X X X X
20/U11 WSCHEM Insecticides (Pesticides) X X X X X X X X X
20/U12 WSCHEM Herbicides X X X X X X X X X
20/U13 WSCHEM Carbamate Pesticides X X X X X X X X X
20/U14 WSCHEM Polycyclic Aromatic Hydrocarbons X X X X X X X X X X
20/U15 WSCHEM Polychlorinated Biphenyls (PCBs/Aroclors) X X X X X X X X X
20/U16 WSCHEM Toxaphene and Chlordane X X X X X X X X X
20/U17 WSCHEM Dioxin (2,3,7,8-TCDD) X X X X X X X X
20/U18 WSCHEM Adipate and Phthalate Esters X X X X X X X X X X
20/U19 WSCHEM Haloacetic Acids X X X X X X X X
20/U20 WSCHEM Chloral Hydrate X X X X X X X
20/U21 WSCHEM Total Organic Carbon (TOC) X X X X X X X X X
20/U22 WSCHEM Alkalinity (as CaCO3) X X X X X X X X X
20/U23 WSCHEM Calcium Hardness (as CaCO3) X X X X X X X X X
20/U24 WSCHEM Total Filterable Residue X X X X X X X X X
20/U25 WSCHEM pH X X X X X X X X X
20/U26 WSCHEM Turbidity X X X X X X X X X
20/U27 WSMICRO Coliform (Presence/Absence) X X X X X X X

Water Pollution (WP) Proficiency Testing Program Designations

Included in Designated Organization's NIST NVLAP PPT Application (January 1999)

NVLAP Code USEPA Designation 1 2 3 4 5 6 7 8 9 10 11 12
20/U28 WPCHEM Trace Metals X X X X X X X X X
20/U29 WPCHEM Minerals : Calcium, Magnesium, Potassium, and Sodium X X X X X X X X X
20/U30 WPCHEM Minerals: Chloride, Fluoride, and Sulfate X X X X X X X X X
20/U31 WPCHEM/DMRQACHEM Nutrients X X X X X X X X X
20/U32 WPCHEM/DMRQACHEM Total Residual Chlorine X X X X X X X X X
20/U33 WPCHEM/DMRQACHEM Cyanide X X X X X X X X X
20/U34 WPCHEM Volatile Halocarbon Compounds X X X X X X X X X X
20/U35 WPCHEM Volatile Aromatic Compounds X X X X X X X X X X
20/U36 WPCHEM Chlorinated Pesticides X X X X X X X X X
20/U37 WPCHEM Chlordane X X X X X X X X X
20/U38 WPCHEM Polychlorinated Biphenyls (PCBs as Aroclors) in Water X X X X X X X X X
20/U39 WPCHEM Polychlorinated Biphenyls (PCBs as Aroclors) in Oil X X X X X X X X X
20/U40 WPCHEM Total Phenolics X X X X X X X X X
20/U41 WPCHEM Demands X X X X X X X X X
20/U42 WPCHEM Total Alkalinity (as CaCO3) X X X X X X X X X
20/U43 WPCHEM Total Hardness (as CaCO3) X X X X X X X X X
20/U44 WPCHEM Total Dissolved Solids X X X X X X X X X
20/U45 WPCHEM/DMRQACHEM Non-Filterable Residue X X X X X X X X X
20/U46 WPCHEM/DMRQACHEM Oil and Grease X X X X X X X X X
20/U47 WPCHEM/DMRQACHEM pH X X X X X X X X X
20/U48 WPCHEM Specific Conductance X X X X X X X X X

1. = Absolute Standards, Inc.
2. = Accustandard
3. = Analytical Standards, Inc.
4. = Analytical Products Group, Inc. (APG)
5. = CHRISTOPE Technologies, A Division of Remel
6. = Environmental Resource Associates (ERA)
7. = Microscheck, Inc.
8. = New York State
9. = Protocol analytical supplies
10. = R.T. Corporation/NSI Environmental Solutions
11. = SPEX CERTIPREP
12. = ULTRA Scientific

Acceptance Criteria for Proficiency Testing (PT) Samples


We have recently been apprised of the need for clarification regarding the acceptance criteria to be used on PT samples.

Depending on the contaminant, your PT provider must use the fixed limits (stated as ± percentages) as written in the Code of Federal Regulations or the statistical algorithms (stated as regression equations) that NERL-Ci has generated. These algorithms are presented in the document entitled "National Standards for Water Proficiency Testing Studies - Criteria Document."

The NERL statistical limits were derived using past data from performance evaluation (PE)

studies and, provide more accurate criteria than could be generated by smaller studies of similiar design to the NERL-Ci PEs. It is the responsibility of your PT provider to verify that the limits used are appropriate for their samples.

Any of the twelve providers listed on page 5 already have these statistical algorithms. Other providers may obtain a copy of the Criteria Document by contacting Mr. Raymond Wesselman at the following address:

U.S. EPA
National Exposure Research Laboratory
Ecological Exposure Research Division
Cincinnati, Ohio 45268
or by calling 513-569-7325.


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