U.S. Department of Justice Office of Justice Programs Violence Against Women Office OJP Violence Against Women Office Rural Domestic Violence and Child Victimization Enforcement Grant Program Fiscal Year 2002 Application Guidelines LETTER OF INTENT DEADLINE: December 14, 2001 GMS REGISTRATION DEADLINE: December 27, 2001 APPLICATION DEADLINE: January 10, 2002 U.S. Department of Justice Office of Justice Programs 810 Seventh Street, NW Washington, DC 20531 John Ashcroft Attorney General U.S. Department of Justice Deborah J. Daniels Assistant Attorney General Office of Justice Programs Diane M. Stuart Director Violence Against Women Office Office of Justice Programs World Wide Web Homepage: www.ojp.usdoj.gov Violence Against Women Office World Wide Web Homepage: www.ojp.usdoj.gov/vawo FOREWORD The Violence Against Women Office (VAWO) is pleased to announce the availability of funding under the Rural Domestic Violence and Child Victimization Enforcement Grant Program (Rural Program). This funding is intended to support projects preventing and responding to domestic violence, dating violence, and child victimization in rural jurisdictions. Since 1996, Rural Program funds have been helping rural communities provide better services and support to those who have suffered the devastating physical and emotional effects of domestic violence and child abuse. Rural law enforcement agencies have partnered with domestic violence victim advocacy organizations to improve the investigation and prosecution of domestic violence, dating violence, and child abuse cases, and to increase the available support for victims in rural areas. Victim advocacy organizations have created satellite offices to overcome the geographic and transportation barriers faced by many victims in more remote, rural areas. Rural communities have created public awareness campaigns to promote cultural change and involve community members in the effort to end violence against women. However, despite these accomplishments, it is important not to lose sight of the work which still needs to be done. Many rural communities still struggle with providing basic emergency services to domestic violence victims and training law enforcement officers to respond appropriately to these crimes. Beyond the initial crisis and criminal justice intervention, domestic violence, dating violence, and child abuse victims require services and advocacy for housing, civil legal assistance and, welfare and immigration benefits. These services are crucial to the safety, integrity and self-sufficiency of victims. In addition, community-based public awareness and education is an essential component of violence prevention efforts. The involvement of housing authorities, welfare agencies, child protection services, hospitals, and faith-based organizations should not be overlooked when promoting this important cultural change. The Office of Justice Programs (OJP) requires that all applications be submitted through the OJP Grants Management System (GMS). Accessed through the Internet, this online application system will expedite and streamline the receipt, review, and processing of your request for funding. Please use the following application guidelines to assist you in preparing your new or continuation application. Applications must be submitted to OJP electronically through GMS no later than January 10, 2002. However, VAWO will start accepting applications immediately. To learn how to begin your online application process, please see the Quick-Start Guide to Using GMS contained in this application kit. A toll-free telephone number has been established for you to receive technical assistance as you work through the online application process, 1-888-549-9901. Awards for this program are subject to the availability of a Congressional appropriation. You may contact the Program Administrator for the Rural Domestic Violence and Child Victimization Enforcement Grant Program, Julie Johnston, at (202) 514-9140, if you have questions or require assistance. We look forward to receiving your application. Table of Contents Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Scope of Program . . . . . . . . . . . . . . . . . . . . . . . . . .2 Statutory Rural Program Purpose Areas . . . . . . . . . . . . .2 Rural Program Priority Areas. . . . . . . . . . . . . . . . . .2 Activities that May Compromise Victim Safety. . . . . . . . . .4 Eligibility for Funds. . . . . . . . . . . . . . . . . . . . . . . .5 Rural States. . . . . . . . . . . . . . . . . . . . . . . . . .6 Non-Rural States. . . . . . . . . . . . . . . . . . . . . . . .6 Indian Tribes . . . . . . . . . . . . . . . . . . . . . . . . .6 Eligibility Summary . . . . . . . . . . . . . . . . . . . . . .7 Availability of Funds. . . . . . . . . . . . . . . . . . . . . . . .8 Award Period. . . . . . . . . . . . . . . . . . . . . . . . . .8 Award Amount. . . . . . . . . . . . . . . . . . . . . . . . . .8 Types of Applicants . . . . . . . . . . . . . . . . . . . . . .8 Program Requirements . . . . . . . . . . . . . . . . . . . . . . . .8 Coordination with Nonprofit, Nongovernmental Domestic Violence Victim Advocacy Organizations. . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Violence Against Women Office Technical Assistance Program. . 10 Confidentiality . . . . . . . . . . . . . . . . . . . . . . . 10 Measuring Effectiveness . . . . . . . . . . . . . . . . . . . 10 State Government Applicants . . . . . . . . . . . . . . . . . 10 Coordination with STOP Formula Grant Program and other Federal Efforts11 Administrative Requirements. . . . . . . . . . . . . . . . . . . . 11 Assurances. . . . . . . . . . . . . . . . . . . . . . . . . . 11 Supplanting Prohibition . . . . . . . . . . . . . . . . . . . 11 Human Subject Testing . . . . . . . . . . . . . . . . . . . . 11 Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements. . . . . . . . . . . 12 Single Point of Contact Review. . . . . . . . . . . . . . . . 12 Civil Rights Compliance . . . . . . . . . . . . . . . . . . . 12 Reporting Requirements . . . . . . . . . . . . . . . . . . . . . . 13 Financial Status Report . . . . . . . . . . . . . . . . . . . 13 Single Audit Report . . . . . . . . . . . . . . . . . . . . . 13 Semi-Annual Progress Report . . . . . . . . . . . . . . . . . 13 Suspension or Termination of Funding . . . . . . . . . . . . . . . 13 Application Content. . . . . . . . . . . . . . . . . . . . . . . . 14 Application for Federal Assistance (SF-424) . . . . . . . . . 14 Summary Data Sheet. . . . . . . . . . . . . . . . . . . . . . 14 Abstract. . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Project Narrative . . . . . . . . . . . . . . . . . . . . . . 15 Budget Worksheet and Budget Narrative . . . . . . . . . . . . 17 Memorandum of Understanding . . . . . . . . . . . . . . . . . 19 Assurances and Certifications . . . . . . . . . . . . . . . . 20 Letter of Nonsupplanting. . . . . . . . . . . . . . . . . . . 20 Indirect Cost Rate Agreement. . . . . . . . . . . . . . . . . 20 Selection Criteria . . . . . . . . . . . . . . . . . . . . . . . . 21 Review Process . . . . . . . . . . . . . . . . . . . . . . . . . . 23 How to Apply . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 GMS Quick Start Guide . . . . . . . . . . . . . . . . . . . . . . 26 Appendices: SF 424 Instructions. . . . . . . . . . . . . . . . . . . . Appendix A Assurances and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-free Workplace RequirementAppendix B Budget Detail Worksheet and Sample Budget. . . . . . . . . Appendix C Letter of Intent . . . . . . . . . . . . . . . . . . . . . Appendix D Sample Letter of Nonsupplanting. . . . . . . . . . . . . . Appendix E Single Points of Contact . . . . . . . . . . . . . . . . . Appendix F State Agencies Administering the STOP Violence . . . . . . Appendix G Against Women Formula Grants State Agencies Administering the Byrne Formula Grants. . . Appendix H State Domestic Violence Coalitions . . . . . . . . . . . . Appendix I BACKGROUND Recognizing that victims of domestic violence and children living in rural America are faced with unique barriers to receiving assistance, Congress created the Rural Domestic Violence and Child Victimization Enforcement Grant Program (hereinafter referred to as the Rural Program). The Rural Program implements certain provisions of the Violence Against Women Act, passed by Congress in1994 and reauthorized in the Violence Against Women Act of 2000. Rural women and children, who are victims of domestic violence and abuse, face additional challenges rarely encountered in urban areas. The geographic isolation, economic structure, particularly strong social and cultural pressures, and lack of available services in rural communities significantly compound the problems confronted by women and children seeking support and services to end the violence in their lives. The unique circumstances of rural communities complicate the ability of the criminal justice system to investigate and prosecute domestic violence, dating violence, and child victimization cases. In addition, sociocultural, economic, and geographic barriers create difficulties for victim service providers to identify and assist victims of domestic violence, dating violence and their children. Through the Rural Program, the Office of Justice Program's (OJP) Violence Against Women Office (VAWO) has provided financial assistance to states, Indian tribal governments, local governments of rural states, and other public and private entities in rural states since1996. The Rural Program reflects OJP's firm commitment to enhance rural communities' capacity to respond to crimes of domestic violence and dating violence, including acts committed by a current or former intimate partner that threaten, intimidate, or cause physical harm. In addition, it reflects OJP's commitment to reduce and prevent child victimization. The primary purpose of the Rural Program is to enhance the safety of victims of domestic violence, dating violence and their children by supporting projects uniquely designed to address and prevent domestic violence, dating violence, and child victimization in rural America. The Rural Program welcomes applications that propose innovative solutions to obstacles for abused women and children created by the rural nature of a particular community. Unique partnerships, typically not found in urban settings, are encouraged. SCOPE OF PROGRAM The FY 2002 Rural Program provides a unique opportunity for jurisdictions to further examine and design community responses, policies and programs to address their unique social, economic, and geographic conditions. Applicants are encouraged to develop projects that address the needs of rural law enforcement and prosecution agencies, the courts, and nonprofit, nongovernmental victim services programs that respond to domestic violence, dating violence, and child victimization. Applicants are encouraged to create or enhance partnerships between rural justice agencies and community organizations, health care providers, schools, and businesses that promote cultural change, and to develop policies and practices that enhance the safety of victims and children and that hold offenders accountable for violent, abusive behavior. Because such collaboration is a core component of the Rural Program all applicants are required to enter into a formal memorandum of understanding with at least one nonprofit, nongovernmental domestic violence victim services program. The role of the these victim services programs in this collaboration should be meaningful and ongoing and include compensation for participation. An applicant may be exempt from this requirement if it is a domestic violence victim service program applying on its own behalf. The scope of the Rural Program is defined by the following authorized program purpose areas and program priority areas. Proposed projects must implement activities consistent with the statutory program purpose areas. Projects addressing one or more of the program priority areas will receive priority consideration. However, proposed projects do not need to address multiple purpose or priority areas in order to receive support. Statutory Rural Program Purpose Areas The Rural Program will support projects that: Implement, expand, and establish cooperative efforts and projects between law enforcement officers, prosecutors, victim advocacy groups, and other related parties to investigate and prosecute incidents of domestic violence, dating violence, and child abuse; Provide treatment, counseling and assistance to victims of domestic violence, dating violence, and child abuse, including in immigration matters; and Work in cooperation with the community to develop education and prevention strategies directed toward such issues. Rural Program Priority Areas In June, 2000, the National Institute of Justice in partnership with Cosmos Corporation completed the first phase of the National Evaluation of the Rural Domestic Violence and Child Victimization Grant Program. Phase I of the evaluation assessed the implementation of grant activities for 92 grantees funded in fiscal years 1996 to 1998. The Cosmos evaluation included a review of progress reports, phone interviews with rural grantees, interviews with VAWO program managers, and site visits to 16 grantee programs. The lessons learned from the evaluation of the Rural Program have provided insight into how rural communities are successfully implementing projects responding to domestic violence, dating violence, and child victimization. To build upon this knowledge, OJP is especially interested in supporting projects that would implement one or more of the following objectives: Establish or Enhance Safe Shelter and Emergency Services for Rural Victims  Establish safe shelter for victims of domestic violence, dating violence, and their children in rural areas where a shelter does not currently exist, such as a safe house network or a transportation program to enable victims to access a shelter in an adjacent county or state.  Increase the accessibility of emergency services to domestic violence, and dating violence by establishing or enhancing toll-free crisis lines, implementing cellular phone programs for victims, or creating satellite offices in more remote, rural areas. Establish or Enhance Advocacy Services for Rural Victims  Enhance the capacity of victim services programs to provide individual and system advocacy (i.e., efforts to improve the criminal justice or other systems' responses to victims) for victims in rural, remote areas. Advocacy skills-building, training programs or mentoring activities should include participation from state or tribal domestic violence coalitions or local non-profit, non-governmental organizations serving domestic violence victims.  Develop and implement advocacy services to assist domestic violence, dating violence and child abuse victims with long term needs such as transitional housing, civil legal representation, welfare advocacy, immigration assistance, educational assistance, and job placement or training programs designed to restore victim autonomy, self-sufficiency, and liberty. Create Public Awareness  Create public awareness campaigns directed toward rural communities using public information vehicles (e.g., radio programming, church bulletins, public service announcements) available within the community to inform victims of services, to educate the public and promote cultural change, and to promote a strong coordinated community response to domestic violence, dating violence, and child victimization. Address the Intersection of Domestic Violence and Child Victimization  Develop partnerships among child protection workers and domestic violence victim advocates to help address the intersection of domestic violence, dating violence and child abuse, and to ensure the safety of victims and their children.  Develop programs that address the impact of domestic violence on children who are exposed to it, such as enhancing the capacity of programs that serve domestic violence victims to include specialized services for their children; establishing a multi-disciplinary approach to working with children who are exposed to domestic violence, which includes victim advocates, clinicians, law enforcement representatives, educators, and pediatricians; and facilitating supervised visitation and exchange services in child custody cases that involve domestic violence in order to prevent further trauma to the children and abused parents. Assist Victims of Diverse Rural Communities  Implement projects sensitive to the social, economic, linguistic, and cultural considerations that can dramatically affect domestic violence victim's access to advocacy services and the criminal justice system by providing services to traditionally underserved populations in rural communities. Projects must be developed in partnership with representatives of the affected communities and tailored to respond to the needs of those specific communities. Develop A Coordinated Community Response  Create new or enhanced partnerships between non-profit, non-governmental domestic violence programs, community groups, faith communities, housing authorities, welfare agencies, hospitals, child protective services, schools, and businesses to increase the number of individuals who are well-educated about domestic violence, dating violence, and child victimization and who can advocate on behalf of victims and children in rural or remote areas, increasing the chances of victims receiving necessary support and services.  Develop partnerships between the criminal justice system, domestic violence advocates and batterer intervention programs to better facilitate offender accountability and enhance victim safety. Improve the Institutional Response  Evaluate the institutional response to domestic violence cases by conducting a Safety and Accountability Audit of the criminal justice system, (i.e., a systematic method of analyzing how safety and accountability are or are not incorporated into the daily work routines of criminal justice professionals and the policies of their agencies).  Develop domestic violence, dating violence and child victimization policies and protocols and tribal codes reflective of the nature of the rural community to be served to enhance the investigation and prosecution of incidents of domestic violence, dating violence, and child victimization. Protocols should be designed to make use of all available resources within the community and should be developed and implemented in partnership with domestic violence victim services programs.  Implement policies, protocols and practices that enhance the issuance and enforcement of civil protective orders within a single jurisdiction as well as across county, state and/or tribal jurisdictions. Policies, protocols and practices should be developed and implemented in partnership with domestic violence victim services programs. Activities that May Compromise Victim Safety Ensuring victim safety is the guiding principle underlying the Rural Program. Experience has shown that certain practices compromise victim safety rather than enhance it. For example, forcing a battered woman to testify against her abusive partner may place her at greater risk of continuing or escalating violence. Some responses by the legal system may minimize or trivialize the offender's criminal behavior. Accordingly, consistent with the goals of assuring victim safety and holding perpetrators accountable, applicants are discouraged from proposing any of the activities listed below:  Offering perpetrators the option of entering pre-trial diversion programs. Diversion programs and alternative dispositions can send a message to victims and perpetrators that abuse is not a serious crime. These programs also become problematic when they are of a relatively short duration, do not require that the offender's behavior be monitored regularly, or are used merely as a means of managing the docket rather than serving the interests of justice.  Mediation or counseling for couples as a systemic response to domestic violence. Mediation and couples counseling imply that both parties are responsible for the violent behavior of the perpetrator or primary aggressor. It is wholly inappropriate to sanction the victim or hold the victim equally accountable for the offender's behavior. Furthermore, mediation requires two parties with equal power to voluntarily reach an agreement about the issue at hand. In abusive relationships, the power and control exercised by batterers over time may leave victims in a state of constant fear. This power imbalance makes it nearly impossible for any agreement between the two parties to be voluntary.  Batterer intervention programs that do not use the coercive power of the criminal justice system to hold batterers accountable for their behavior. Batterer intervention programs funded through the Rural Program must be part of a graduated range of sanctions that uses the coercive power of the criminal justice system to hold abusers accountable for their criminal actions and for changing their behavior. Above all, victim safety must be a priority; for that to occur, batterers must take responsibility and be accountable for their violence. Programs that focus only on controlling anger and impulses, managing emotions, developing communication skills and dealing with stress are not designed to hold batterers to this level of accountability.  Procedures that would force victims of domestic violence to testify against their abusers or impose other sanctions on them. When handling domestic violence cases, police officers' and prosecutors' decisions must be grounded in ensuring that the victim is safe. To that end, criminal justice professionals should work in close concert with victims to help guide decisions. While there are certainly instances in which prosecutors should proceed without the testimony of victims, victims should always be consulted because they are the best judges of the dangerousness of their situation.  Procedures that exclude victims of domestic violence and their children from receiving safe shelter, advocacy services and other assistance based on their age, immigration status, race, religion, sexual orientation, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or gender of their children. Often victims of domestic violence are forced to choose between their older male children and receiving safe shelter due to shelter restrictions on the age of male children. Other times victims are refused services if they have a criminal record or if they have been prostituted, both which may have been a result of the abuse. Victim safety is compromised when victims are excluded from services. Programs should institute policies and procedures grounded in the principle of victim safety. ELIGIBILITY FOR FUNDS By statute, states, Indian tribal governments, local governments of rural states, and public and private entities of rural states are eligible to apply for grants to address domestic violence and child victimization under this program. For the purposes of this grant program, states are classified into two categories, rural states and non- rural states. The classification of a state as rural or non-rural determines the eligibility of local governments, and public or private entities within a state, to apply directly to the Office of Justice Programs for funds under this program, and restricts the usage of program funds in non-rural states to rural jurisdictions. States may submit joint applications for projects that would be implemented in more than one state. Rural States By statute, a rural state is a state that has a population density of 52 or fewer persons per square mile or a state in which the largest county has fewer than 150,000 people, based on the decennial census of 1990 through fiscal year 1997. The following states are classified as rural: Alaska, Arizona, Arkansas, Colorado, Idaho, Iowa, Kansas, Maine, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Utah, Vermont, and Wyoming. Applicants within rural states that are eligible to apply for grants under this program are the state government, Indian tribal governments, local units of government, public entities and private entities. Non-Rural States The only eligible applicants from a non-rural state are the state government or Indian tribal governments. A non-rural state government may apply on behalf of one or more of its rural jurisdiction(s). The definition of a rural jurisdiction within a given state is determined by the respective state government. The following states are classified as non-rural for the purposes of this program: Alabama, American Samoa, California, Connecticut, Delaware, Florida, Georgia, Guam, Hawaii, Illinois, Indiana, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, New Hampshire, New Jersey, New York, North Carolina, N. Mariana Islands, Ohio, Pennsylvania, Puerto Rico, Rhode Island, South Carolina, Tennessee, Texas, Virgin Islands, Virginia, Washington, West Virginia, and Wisconsin. Indian Tribes For the purposes of this grant program, Indian tribe is defined as a tribe, band, pueblo, nation or other organized group or community of Indians, including an Alaska Native village, or regional or village corporation (as defined in or established under the Alaska Native Claims Settlement Act, 43 U.S.C 1601 et seq.), that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. Any applicant representing a consortium of tribal governments and/or organizations must submit a resolution from the constituent tribal governments and/or organizations supporting the application. All tribal applicants are required to partner with a nonprofit, nongovernmental domestic violence victim services program, native women's group, or community organization representing the views and concerns of domestic violence survivors. Eligible applicants under this program include: an individual tribal government, a consortium of tribal governments, a tribal government on behalf of a non-tribal government, and/or an organized community of Indians that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. Statutory Eligibility Summary Within These Designated Rural States: The Eligible Applicants Are: Alaska, Arizona, Arkansas, Colorado Idaho, Iowa, Kansas, Maine, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Utah, Vermont, and Wyoming 1) The State 2) Local Governments 3) Public Entities 4) Private Entities Within These Designated Non-Rural States: The Eligible Applicant Is: Alabama, American Samoa, California, Connecticut, Delaware, Florida, Georgia, Guam, Hawaii, Illinois, Indiana, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, New Hampshire, New Jersey, New York, North Carolina, N. Mariana Islands, Ohio, Pennsylvania, Puerto Rico, Rhode Island, South Carolina, Tennessee, Texas, Virgin Islands, Virginia, Washington, West Virginia, and Wisconsin 1) The State, which may apply on behalf of one or more of its rural jurisdiction(s) Within These Indian Tribal Governments: The Eligible Applicants Are: Federally Recognized American Indian and Alaska Native tribal governments 1) An individual tribal government 2) A consortium of tribal governments 3) A tribal government on behalf of a non-tribal government organization 4) Other organized communities of Indians that are recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians AVAILABILITY OF FUNDS Funds for this program have not been appropriated for FY 2002; however, the Office of Justice Programs and the Violence Against Women Office have made the decision to post an advance solicitation of the Rural Program to expedite the award process in the likely event of a FY 2002 appropriation. Awards for this program are subject to the availability of a Congressional appropriation. Award Period The award period for these grants will be 24 months. Budgets must reflect 24 months of project activity. Award Amount Applicants should carefully consider the resources needed to successfully implement the project proposed and present a realistic budget that accurately reflects project costs. It is unlikely OJP will make awards in excess of $500,000 for local and tribal projects and state or local agencies applying on behalf of fewer than 5 rural counties. It is unlikely OJP will make awards in excess of $900,000 for multi-jurisdictional, multi-state and tribal consortium projects. (Multi-jurisdictional projects are those that propose to serve 5 or more rural counties.) Continuation budgets should not greatly exceed prior budget amounts. OJP has the right to make grants for greater or lesser amounts than requested, and to negotiate the scope of work with applicants prior to award of a grant. Types of Applicants In Fiscal Year 2002, OJP's Violence Against Women Office will accept applications for the Rural Program from both current grantees and new applicants. Current grantees include states, Indian tribal governments, local governments of rural states, and public and private entities of rural states that received an award through the Rural Program in Fiscal Year 2001or earlier. Current grantees are eligible for continuation grants to support on-going grant activities or to enhance those activities for an extended period of time. New applicants include any states, Indian tribal governments, local governments of rural states, and public and private entities of rural states that are not currently receiving funds through the Rural Program. PROGRAM REQUIREMENTS Coordination with Nonprofit, Nongovernmental Domestic Violence Victim Services Programs All applicants are required to enter into formal, respectful collaborations with nonprofit, nongovernmental organizations serving victims of domestic violence. Community-based domestic violence victim advocates must be involved in the development and implementation of the project. Applicants must demonstrate that they have consulted and coordinated in a meaningful way with nonprofit, nongovernmental domestic violence victim services programs. In addition, victim services programs should meet all of the following criteria:  Victim services programs must have, as one of their primary purposes, to provide services to victims of domestic violence, sexual assault, dating violence or stalking. Experts view domestic violence as a pattern of coercive behavior that is used by one person to gain power and control over a current or former intimate partner. This pattern of behavior may include physical or sexual violence, emotional and psychological intimidation, threats, verbal abuse, stalking, isolation and economic control. Project managers should be aware that when victims of domestic violence flee from abuse, perpetrators of domestic violence frequently claim to be victims in order to locate their former victims, punish them for leaving, or regain control over victims through legal proceedings. Organizations that claim to assist victims but actually assist perpetrators in regaining control over victims are not eligible for support. Moreover, in cases of dual arrest or cross allegations of abuse, projects must not provide victim services to the primary or predominant aggressor.  Victim services programs must reflect (e.g. through mission statements, training for all staff, etc.) an understanding that the violence perpetrated against victims is grounded in an abuse of power by offenders, reinforced through intimidation and coercion. Victim services programs must have this understanding because perpetrator conduct impedes the liberty and autonomy of victims, creates fear of the perpetrator, causes physical and/or psychological injury, and limits the victim's access to services. The philosophy of victim services programs must reject the use of violence and intimidation to perpetuate these and other forms of inequality.  Victim services programs must address a demonstrated need in their communities by providing services that promote the integrity and self sufficiency of victims, improve their access to resources, and create options for victims seeking safety from perpetrator violence. A lack of services alone does not demonstrate the need for a particular program to be funded. Rather, applicants should demonstrate a need for the proposed services for a significant number of victims who do not otherwise have access to resources such as safe housing, economic self sufficiency, advocacy and counseling, and culturally appropriate services. Services must be designed to restore victim autonomy and liberty.  Victim services programs must not engage in activities that compromise victim safety. Examples of activities that compromise victim safety include, but are not limited to: mediation, alternative dispute resolution, couples counseling, or any other intervention that implies that both parties are responsible for the perpetrator's violence; failing to respect victim autonomy and decision making; intervention or counseling programs for perpetrators that do not use the coercive power of the criminal justice system to hold them accountable for their behavior, such as anger or stress management programs; and providing perpetrators with confidential information about the whereabouts or activities of victims or their families. VAWO Technical Assistance Program Grant recipients are required to work collaboratively with staff from VAWO; Praxis International, Inc., the Rural Program Technical Assistance Project; and other OJP-designated technical assistance contractors. Grant recipients will be asked to identify advocates from local domestic violence victim services programs, law enforcement officers, prosecutors, judges and other representatives from the criminal justice system and the community to participate in education and training workshops and other technical assistance events. Participation in technical assistance events will often involve out-of- state travel, therefore applicants are required to include funds in the project budget to support travel costs associated with these activities. Confidentiality As a special condition of the awards, all grantees, subgrantees and their project partners must have written confidentiality policies in place prohibiting the disclosure of a victim's name, address, telephone number or any other identifying information without the prior voluntary written consent of the victim to the extent permitted by law. Measuring Effectiveness As a special condition to the award, grantees will be required to collect and maintain data that measures the effectiveness of the jurisdiction's efforts to combat domestic violence, dating violence and child victimization. As a result of VAWA 2000, all grant recipients are now statutorily required to report on the effectiveness of their programs, and VAWO must now report to Congress on the effectiveness of each Rural project. Therefore, grantees must collect and maintain data that measures the success of the jurisdiction's current and prior efforts to combat violence against women and children. Specifically, OJP is seeking data that includes baseline information to illustrate the effectiveness before and after implementation of any grant-supported activities. Data of particular interest to OJP includes, but is not limited to, increases or decreases in the number of: persons served and type of service provided; persons seeking services who could not be served; 911 calls; arrests; dual arrests; domestic violence, dating violence and child abuse case prosecutions or dismissals; domestic homicides; recidivism rates; conviction rates for domestic violence and child abuse cases; and protection order violations. State Government Applicants The Office of Justice Programs encourages non-rural states to apply on behalf of multiple rural jurisdictions since individual rural jurisdictions located in non-rural states are not eligible to apply on their own behalf. If a state government (rural or non-rural) elects to submit an application on behalf of more than one jurisdiction, the state agency should partner with the state domestic violence coalition in order to develop and implement a cohesive plan for addressing violence against women and children in the state's rural jurisdictions. In addition, tribal governments or tribal domestic violence coalitions located within the state should be involved as project partners. This is an opportunity for states to develop and set policy for rural domestic violence, dating violence and child victimization programming. Some examples of cohesive state plans include: supporting rural organizers to help establish services for victims in several rural, isolated areas of the state; supporting a statewide initiative to enhance the response to domestic violence in underserved populations in rural jurisdictions; funding state or tribal coalitions to provide outreach and training to rural jurisdictions; and developing a project to enhance the judicial response to domestic violence victims in rural and/or tribal jurisdictions. Coordination with STOP Formula Grant Program and Other Federal Efforts To ensure the consistency of state goals with respect to reducing violence against women, states are encouraged to submit applications through the same agency that administers the STOP Violence Against Women Formula Grant funds, unless there is a compelling reason to place responsibility for rural programs with a different agency. Applicants are required to submit a copy of their applications to the state agency that administers the STOP Formula Grant Program. In addition, applicants must indicate whether this project falls within the scope of the state's STOP and Byrne Formula Grant statewide strategies. Lists of STOP and Byrne State agencies can be found in Appendices G and H, respectively. ADMINISTRATIVE REQUIREMENTS Assurances This package includes a list of assurances that the applicant must comply with in order to receive Federal funds under this Program. It is the responsibility of the recipient of the Federal funds to fully understand and comply with these requirements. Failure to comply may result in the withholding of funds, termination of the award, or other sanctions. Supplanting Prohibition Federal funds must be used to supplement existing funds for program activities and may not replace (supplant) non-Federal funds that have been appropriated for the same purpose. Potential supplanting will be the subject of monitoring and audit. Violations can result in a range of penalties, including suspension of future funds under this Program, suspension or debarment from Federal grants, recoupment of monies provided under this grant, and civil and/or criminal penalties. Human Subject Testing The Department of Justice (DOJ) is a signatory to the Federal policy on protection of human subjects of research, the "Common Rule." DOJ's incorporation of the Common Rule is set forth in 28 CFR Part 46 - Protection of Human Subjects, which requires that research involving human subjects be submitted to an independent review board for approval and that informed consent procedures be followed. The policies set forth in 28 CFR Part 46 apply to all research involving human subjects conducted, supported or otherwise subject to regulation by any Federal department or agency that has adopted the Common Rule. Federal funds may not be expended for research involving human subjects unless the requirements of this policy have been satisfied, if the research is not covered by an exemption set forth in 28 CFR section 46.101(b)(1). The applicant must indicate whether the project or activity in its application includes research that may involve human subjects, as defined in 28 CFR Part 46. Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements The applicant must agree to the Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements forms. The applicant must agree to comply with the following requirements: Lobbying: The applicant and its subgrantees, contractors and subcontractors, will not use Federal funds for lobbying and will disclose any lobbying activities. Debarment: The applicant and its principals have not been debarred or suspended from Federal benefits and/or no such proceedings have been initiated against them; have not been convicted of, indicted for, or criminally or civilly charged by a government entity for fraud, violation of antitrust statutes, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and have not had a public transaction terminated for cause or default. Drug-Free Workplace: The applicant will or will continue to provide a drug-free workplace. Signing this form commits the applicant to compliance with the certification requirements under 28 CFR Part 69, New Restrictions on Lobbying, and 28 CFR 67, Government-Wide Debarment and Suspension (Nonprocurement) and Government-Wide Requirements for Drug-Free Workplace (Grants). The certification will be treated as a material representation of the fact on which the U.S. Department of Justice will rely in making awards. Single Point of Contact Review Executive Order 12372 requires applicants from State and local units of government or other organizations providing services within a State to submit a copy of the application to the State Single Point of Contact (SPOC), if one exists, and if this program has been selected for review by the State. Applicants must contact the State SPOC to determine if the program has been selected for State review. The date that the application was sent to the SPOC or the reason such submission is not required should be entered in block 16 on the Application for Federal Assistance, SF-424. Civil Rights Compliance All recipients of Federal grant funds are required to comply with nondiscrimination requirements contained in various Federal laws. In the event that a court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability, or age against a recipient of funds after a due process hearing, the recipient must agree to forward a copy of the finding to the Office of Civil Rights of the Office of Justice Programs. All applicants should consult the Assurances required with the application funds to understand the applicable legal and administrative requirements. REPORTING REQUIREMENTS Financial Status Report Financial status reports (SF 269-A) are due quarterly on the 45th day following the end of each calendar quarter. A report must be submitted every quarter the award is active even if there has been no financial activity during the reporting period. The final report is due 120 days after the end date of the award. Future awards and fund drawdowns will be withheld if the financial status reports are delinquent. Single Audit Report Non-federal entities that expend $300,000 or more in Federal funds (from all sources including pass- through subawards) in the organization's fiscal year shall have a single organization-wide audit conducted in accordance with the provisions of OMB Circular A-133. The audit report is due to the Federal Audit Clearinghouse not later than nine months after the end of the recipient's fiscal year. Semi-Annual Progress Report Recipients of funding are required to submit semi-annual progress reports. The progress reports describe activities during the reporting period and the status or accomplishment of objectives as set forth in the approved application for funding. Progress reports must be submitted within 30 days after the end of the reporting periods, which are January 1 through June 30 and July 1 through December 31 for the life of the award. A final report, which provides a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award, is due 120 days after the end date of the award. Report format will be provided to the recipient by the Office of Justice Programs. Future awards and fund drawdowns may be withheld if the progress reports are delinquent. Suspension or Termination of Funding The Office of Justice Programs may suspend funding in whole or in part, terminate funding, or impose another sanction on a recipient for any of the following reasons:  Failure to comply substantially with the requirements or statutory objectives of the Violence Against Women Act, program guidelines issued thereunder, or other provisions of Federal law;  Failure to make satisfactory progress toward the goals or strategies set forth in this application;  Failure to adhere to the requirements in the agreement, standard conditions, or special conditions;  Implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding; or  Filing a false certification in this application or other report or document. Before imposing sanctions, the Office of Justice Programs will provide reasonable notice to the recipient of its intent to impose sanctions and will attempt informally to resolve the problem. Hearing and appeal procedures will follow those in Department of Justice regulations described in 28 CFR, part 18. APPLICATION CONTENT Under the Grants Management System (GMS), the SF-424 will be completed online; the project narrative, budget narrative, which includes the budget worksheet, and other program attachments will be submitted as online attachments; the memorandum of understanding (MOU), indirect cost rate, and letter of nonsupplanting will be submitted by fax (or online under "Other Program Attachment" if applicants have these documents available electronically). Applicants should register online at least two weeks prior to submission of their application. Applications are due by January 10, 2002. A fully executed application, for the purposes of this Program, must include the following: 1. Application for Federal Assistance (SF-424) The SF-424 will be filled out online through GMS. The Catalog of Federal Domestic Assistance number for this Program is 16.589, and the title is Rural Domestic Violence and Child Victimization Enforcement Discretionary Grants Program (block 10). The Federal cognizant audit agency and fiscal year of the applicant organization should be listed in block 11 of the form. Applicants must ensure that the information for the authorizing official and alternate contact are filled out correctly. The authorizing official is the individual authorized to accept grant funds on behalf of your agency. If the individual applying online is not the authorizing official, that individual must list the authorizing official's name and contact information where appropriate. 2. Summary Data Sheet (not to exceed one page) On one page, please identify 1) the agency and type of agency (i.e., local government, state government, tribal government, nonprofit organization) applying for funding; 2) the nonprofit, nongovernmental victim service program collaborating on this project; 3) whether this is a new or continuation application; 4) whether this project is a local, tribal, multi-jurisdictional, multi- state or tribal consortium project; 5) whether the applicant is from a rural or non-rural state; 6) the regional area(s) (city, town, county, or unincorporated area) where this project will be implemented; 7) the population and square mileage of region to be served; and 8) the Rural Program Statutory Purpose Areas and Priority Areas addressed by this proposal. 3. Abstract (not to exceed one page) A summary describing the proposed project and how it would fit into the applicant's overall strategy to reduce rural domestic violence, dating violence and child victimization should be prepared. The summary must clearly indicate in what jurisdictions the project will be implemented (grantees from non-rural states must list the rural jurisdictions in which the project will be implemented). Applicants not serving rural communities will not be considered for funding. 4. Project Narrative The Project Narrative may not exceed 15 double-spaced, typed pages on 8 « x 11 inch paper. Margins must not be less than one inch, and type no smaller than 12 point and 12 characters per inch must be used. The narrative should include the following: a. Effectiveness of the Current Project (not to exceed one page): As a result of VAWA 2000, and in connection with prior programmatic reporting requirements, all grantees are now statutorily required to report on the effectiveness of their programs. Further, VAWO must now report to Congress on the information about program effectiveness that is received from all grantees. This section, to be submitted by continuation grantees only, should describe the effectiveness of the current project, including descriptions of systems and attitudinal changes which have occurred as a result of VAWO grants in your state, tribe or community. Please provide a description that illustrates the "before and after" impact of the existing project, including any data on how grant funds have effected the number of victim calls, number of victims served as well as the type of services provided to victims and their children, the number of persons who could not be served, 911 calls, arrests, dual arrests, prosecution and dismissal of domestic violence and child abuse cases, conviction rates, recidivism and domestic homicide. b. Status of the Current Project (not to exceed two pages): This section, to be submitted by continuation grantees only, should describe what has been accomplished by the current project, including: 1) a list of the goals and objectives for the original project, describing the status of each; 2) the status of completion of any project products; 3) unanticipated obstacles to project implementation. c. Need for the Project (not to exceed one page): This section should briefly: 1) describe the problem to be addressed and how funding would alleviate it; 2) identify the target population and state how the target population would benefit from the proposed project (please use current demographic information in order to be as specific and detailed as possible when describing the population to be served); and 3) describe the communities in which the project would be implemented, including location, population, and demographic information. If available, a map of counties for a multi-jurisdictional or multi-state project which shows the counties to be served in relation to the rest of the state in which they are located should be appended to the application. d. What Will be Done (not to exceed five pages): This section should detail the project goals and objectives, describing the specific tasks and activities necessary for accomplishing each, and including a time frame that identifies when activities will be accomplished. Continuation grants must be based on the original project goals, objectives and activities. The applicant should describe how additional funding will continue and/or enhance the existing project. Project activities must reflect the Statutory Rural Program Purpose Areas as listed on page 2, and should reflect one or more of the Rural Program Priority Areas as listed on pages 2-4. e. Who Will Implement the Project (not to exceed two pages): All applicants must identify the agency/ies or office/s responsible for carrying out the project. This section should clearly identify all of the project partners, specifying their respective roles and responsibilities, and the collaborative relationship to be developed/enhanced. Applicants are required to coordinate in a meaningful way with nonprofit, nongovernmental domestic violence victim services programs Applicants should identify the nonprofit, nongovernmental domestic violence victim services programs partnering on the proposed project and clearly describe how those project partners meets the criteria for domestic violence victim services programs outlined in this solicitation. (Please refer to the victim services program guidelines on pages 8-10.) A description of the expertise or experience of key staff should also be included. Position descriptions and resumes that are available should be appended to the application. f. The Products (not to exceed one page): This section should describe the products that will be generated and how they could be used to assist other rural jurisdictions in addressing domestic violence and child victimization. Grantees will be required to submit all products to VAWO for review prior to public release. g. How Effectiveness Will be Measured (not to exceed one page): This section should describe the criteria that would be used to measure the project's effectiveness. It should explain how effectiveness will be measured and identify the specific data collection and analysis techniques to be used. Project evaluation should be designed to provide an objective assessment of the effectiveness or impact of the procedures, technology, or services supported with grant funds. Whenever appropriate, the evaluation process should be designed to provide ongoing or periodic feedback on the effectiveness or utility of particular programs, educational offerings, or achievements, which could then be further refined as a result of the evaluation process. h. Sustainability Plan (not to exceed one page) Because this is a discretionary grant program there is no guarantee of continuation funding. Applicants are required to include a statement describing their willingness and capacity to continue the project after Rural Domestic Violence and Child Victimization grant funds are no longer available and a brief narrative describing how the costs of sustaining this project will be gradually absorbed by states, tribes and local communities over time. i. Related Federal Projects To facilitate better coordination with the STOP Violence Against Women Formula Grants Program and among other Federal agencies, each applicant must show how the proposed project would complement other initiatives supported with Federal funds. Applicants are required to provide the following information in the application: 1) a list of active Federal grant awards (from the Department of Justice or otherwise) already supporting this or related efforts, including the program/project title; the Federal grantor agency; the Federal award amount; and a very brief description of its purpose; 2) information on any pending application/s for Federal money for this or related efforts; 3) how existing efforts would be coordinated with the funding sought through this application; and 4) how the proposed project complements the State's STOP Violence Against Women Implementation Plan and Byrne Formula Grant Statewide Strategy (lists of STOP and Byrne State agencies are in Appendices G and H, respectively). Note: Applications that do not fall within the scope of these Statewide strategies will not be disqualified from the review process. 5. Budget Worksheet and Budget Narrative Each application must include a detailed budget and budget narrative for the project. The budget must be complete, reasonable, and cost-effective in relation to the proposed project. The budget should provide the basis for the computation of all project-related costs. It should cover the cost of all components of the project and clearly identify costs attributable to the project evaluation. There must be a clear link between the proposed activities and the proposed budget items. Applicants should carefully consider the resources needed to successfully implement the project proposed and present a realistic budget that accurately reflects project costs. It is unlikely OJP will make awards in excess of $500,000 for local and tribal projects and state or local agencies applying on behalf of fewer than 5 rural counties. It is unlikely OJP will make awards in excess of $900,000 for multi-jurisdictional, multi-state and tribal consortium projects. (Multi-jurisdictional projects are those that propose to serve 5 or more rural counties.) Continuation budgets should not greatly exceed prior budget amounts. OJP has the right to make grants for greater or lesser amounts than requested, and to negotiate the scope of work with applicants prior to award of a grant. In developing the budget, applicants should fairly compensate all project partners for their participation in any project-related activities, including but not limited to compensation for time and travel expenses to attend or provide project development, training and implementation. The budget must include compensation for all services rendered by project partners, including nonprofit, nongovernmental domestic violence victim services programs and state and tribal domestic violence coalitions. Match is not required for this grant program, but applicants are encouraged to maximize the impact of Federal grant dollars by contributing to the costs of their projects. Supplemental contributions may be cash, in-kind services, or a combination of both. Any match contributions can be discussed in the project narrative, however, match contributions should not be included in the budget or budget narrative. Consultant rates in excess of $450 per day require VAWO's prior approval. All applicants are required to allocate funds ($30,000 for multi-jurisdictional, multi-state and tribal consortium projects, and $ 20,000 for local, individual tribal projects, and state or local agencies applying on behalf of fewer than 5 rural counties) to support travel costs associated with technical assistance and capacity-building activities (e.g., training institutes, site consultations, audio- and video-conferences) sponsored by OJP-designated technical assistance providers. These funds are to be used only for OJP-designated technical assistance unless otherwise approved by the Violence Against Women Office. If awarded, VAWO will provide you with information on approved technical assistance activities. This required amount of $20,000 or $30,000 should be included in the "travel" category. Please provide an estimated breakdown for this amount (include the number of trips, number of travelers, airfare or mileage, lodging, per diem, etc.). VAWO estimates that rural grantees will attend 6 technical assistance events (3-4 people per event) at $800-$1,200 per person during the 24 month grant period. Applicants are also encouraged to include funds in their budgets to attend Financial Management Training Seminars sponsored by the Office of the Comptroller, Office of Justice Programs. These seminars instruct participants in the financial administration of Office of Justice Programs formula and discretionary grant programs. A schedule listing the financial training seminars is available at www.ojp.usdoj.gov/oc/fmts.htm. A Budget Detail Worksheet is included in this solicitation. You will submit your budget and budget narrative online as one attachment under "Budget Narrative"; however, when preparing these items, please use the Budget Detail Worksheet as a guide, including all the required budget categories, as needed. The budget should describe clearly: a. the proposed amount and uses of grant funds over the grant period; and b. how the amounts of the specific budget items were determined. 6. Memorandum of Understanding (MOU) Each application must include, as an attachment, a current (i.e., signed and dated during the development of the proposal) memorandum of understanding created and signed by the chief executive officers and/or directors of: relevant criminal justice agencies participating in project development or implementation, (e.g., law enforcement, prosecution, the courts, and probation); nonprofit, nongovernmental domestic violence victim advocacy organizations, women's groups or community organizations that represent the views and concerns of domestic violence survivors; and other community agencies or organizations that will collaborate to implement the project. The memorandum of understanding must do the following:  Identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship;  Specify the extent of each party's participation in developing the application;  Clearly state the roles and responsibilities each organization or agency would assume to ensure the success of the proposed project;  Identify the representatives of the planning and development team who will be responsible for developing and implementing project activities and describe how they will work together and with project staff;  Demonstrate a commitment on the part of all project partners to work together to achieve stated project goals;  Indicate approval of the proposed project budget by all signing parties; and  Describe the resources each partner would contribute to the project, either through time, in-kind contributions, or grant funds (for example, office space, project staff, training). Note: All projects must include participation from a nonprofit, nongovernmental domestic violence victim services program. Letters of support may not be submitted in lieu of the memorandum of understanding (MOU). Nonprofit, nongovernmental domestic violence victim services program may submit a memorandum requesting an exemption in lieu of an MOU for VAWO's review and approval. A memorandum requesting an exemption must do the following:  Include the mission statement and goals of the organization;  Describe the number of years the agency has been active in the community and the organizations accomplishments in the community;  Describe the services currently provided for victims;  Discuss how the agency meets each of the criteria for victim service programs (listed under program requirements pages 8-10). All MOUs must be faxed to both 202/354-4140 and 202/354-4147. Please reference the Rural Domestic Violence and Child Victimization Enforcement Grant Program and your GMS application number on each page of the document. If these documents are available electronically, please submit them online under "Other Program Attachment." 7. Assurances (Form 4000/3) and Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (Form 4061/6). Please review these forms carefully. You will be agreeing to these assurances and certifications when you submit your application online through the Grants Management System. NOTE: If the authorizing official is not the individual submitting the application in the GMS system, be sure the correct authorizing official information has been entered. 8. Letter of Nonsupplanting- A letter certifying that no supplantation of non-Federal funds will take place should a grant award be made must accompany the application (see Administrative Requirements - Supplanting Prohibition). The letter of nonsupplanting must be faxed to both 202/354-4140 and 202/354-4147. Please reference the Rural Domestic Violence and Child Victimization Enforcement Grant Program and your GMS application number on each page of the document. If these documents are available electronically, please submit them online under "Other Program Attachment." 9. Indirect Cost Rate Agreement - If your organization is requesting indirect costs for this project, please include a copy of your current, signed indirect cost rate agreement. The indirect cost rate agreement must be faxed to both 202/354-4140 and 202/354-4147. Please reference the Rural Domestic Violence and Child Victimization Enforcement Grant Program and your GMS application number on each page of the document. If these documents are available electronically, please submit them online under "Other Program Attachment." Applications must be submitted online via the new OJP Grants Management System. Please refer to the enclosed "Quick-Start Guide" to proceed with the online application process. Signed Memoranda of Understanding and Letters of Nonsupplanting should be faxed to both (202) 354-4140 and (202) 354-4147. Be sure to reference your assigned application number and the Rural Program on each page. Applications will be accepted immediately, but must be received no later than January 10, 2002 SELECTION CRITERIA All applications will be rated on the basis of the criteria set forth below:  The proposal addresses an issue that is consistent with the statutory purposes of the Rural Program, particularly if it addresses one or more of the Rural Program Priority Areas outlined on pages 3-4 of this solicitation.  The project has been submitted by or includes participation from domestic violence victim services programs and those victim services programs involved in the project meet the criteria listed on pages 10-11 of this solicitation.  The proposal demonstrates collaboration between domestic violence victim advocates; representatives of the criminal justice system, such as law enforcement, prosecution, the courts, and probation; health care providers; and community organizations, and the proposal demonstrates the required collaboration through a memorandum of understanding (MOU). The MOU clearly defines the roles and responsibilities each organization or agency will assume to ensure success of the proposed project. Or, the applicant is a domestic violence victim services program applying on its own behalf and has submitted a memorandum requesting an exemption and met the criteria for victim services programs listed on pages 8-10 of this solicitation.  The project demonstrates meaningful attention to the safety of victims and would hold perpetrators accountable for their criminal behavior. In addition, the project does not include any activities that may compromise victim safety, particularly those listed on pages 4-6.  Proposals from state agencies applying on the behalf of multiple communities reflect a cohesive plan to address domestic violence, dating violence, and child victimization throughout rural regions of the state and include state domestic violence coalitions (and tribal governments or coalitions, if applicable) in the development and implementation of the project.  The proposal clearly details the need for the project and details the rural and demographic characteristics of the region in which services will be provided.  The proposal clearly describes the population to be served including diverse, traditionally underserved populations of victims of domestic violence, dating violence, and child victimization.  The soundness and innovation of the proposed project activities are clearly described.  The soundness of the planning and implementation strategy, organizational and staff capability, and general time frame are evident.  The budget is reasonable and relates directly to proposed project activities.  The proposal includes a statement describing the applicant's willingness and capacity to continue the project after Rural Program funds are no longer available and a brief narrative describing how the costs of sustaining this project will be gradually absorbed by states, tribes and local communities over time.  The applicant is willing to share the results of the project with other jurisdictions that may be interested in initiating a similar approach. In addition to the criteria set forth above, current grantees applying for continuation or supplemental funding will be rated on the following criteria:  The proposal discusses the effectiveness of the current project, the status of the current goals and objectives, and demonstrates that the implementation of the current project has progressed in a timely manner as outlined in the original proposal.  The grantee has complied with all special conditions of their existing grant award from the Office of Justice Programs.  The grantee has adhered to programmatic and financial reporting requirements.  The grantee has completed the project goals, objectives and products according to the approved time line.  The grantee has demonstrated maximum utilization of available resources and a willingness and ability to continue the project after the Rural Program funds are no longer available.  The grantee has appropriately utilized and actively participated in VAWO-sponsored technical assistance.  The grantee has received financial clearances on all current grants from OJP.  The grantee can demonstrate that current funding will be expended on or before May 31, 2003.  The grantee has complied with the OMB audit requirement. REVIEW PROCESS Subject to the availability of a Congressional appropriation for the Rural Program, OJP will establish panels of experts and practitioners to review applications. Tribal applications will be reviewed by a panel of Native experts on domestic violence and child victimization. The panels will review the information provided in the application against the selection criteria for the program. The applications that demonstrate the greatest promise for improving domestic violence, dating violence and child victimization responses in rural states and communities will be reviewed by OJP staff as well. Based on these recommendations the Assistant Attorney General of the Office of Justice Programs will make the final funding decision. How To Apply OJP requires you to submit your application for funding through the GMS. Access through the Internet to this online application system will expedite and streamline the receipt, review, and processing of your request for funding. Please Note: OJP policy requires that all applicants submit their applications electronically in order to be considered for a grant under the Rural Program. However, if the applicant notifies VAWO in advance of the deadline of its inability to submit an application electronically and demonstrates that it has made reasonable efforts to comply with the requirement to submit its application electronically, VAWO may, in its discretion, allow submission of the application through the U.S. Mail and other carriers. However, applicants must continue their efforts to submit their applications electronically. Final applications will only be accepted through our on-line applications system unless the applicant receives prior approval in writing from the Violence Against Women Office to submit the application through the U.S. Mail and other carriers. Written approval to submit an application in hard copy will only be granted consistent with the policy described above. An application approved for submission in hard copy will only be accepted if postmarked no later than January 10, 2002. To learn how to begin your online application process, please see the Quick-Start Guide to Using GMS on page 25 of this application kit. A toll-free telephone number has been established for you to receive technical assistance as you work through the online application process, 1-888-549-9901. All applicants intending to apply for this funding are encouraged to submit the non-binding letter of intent included in Appendix D to VAWO by December 14, 2001. This will help accommodate the volume of proposals we anticipate receiving in response to this solicitation. You may fax the letter to VAWO at (202) 354-4140, attention: Julie Johnston (do not fax this letter to (202) 354-4147). We will use these letters to forecast the number of peer review panels needed to review competitive applications and to identify potential conflicts of interest. (See appendix D for a sample letter of intent.) Applications will be accepted immediately but must be received no later than January 10, 2002. Please Note: The processing of awards for this program is subject to the availability of a Congressional appropriation. A completed application will include items submitted on the Internet through GMS. Please follow the steps listed below to ensure that your application is complete. Step One: Submit the following information online through GMS: See Quick-Start Guide Application for Federal Assistance (SF-424) Certifications/Assurances Note: Applicants will "sign off" on these assurances and certifications electronically through GMS. Abstract and Project Narrative Note: Submit online as an attachment. Budget Worksheet and Narrative Note: Submit online as an attachment, and include the Budget Detail Worksheet as part of the attachment. Other Program Attachment Note: Submit online as an attachment. Step Two: Fax the following required documents: If the following documents are not available electronically they must be faxed to OJP as part of your application. Documents must be faxed to both 202/354-4140 and 202/354-4147. Important: Please reference the Rural Domestic Violence and Child Victimization Enforcement Grant Program and your GMS application number on each page of each document. If applicants have electronic versions of any of these documents, please submit them online as an "Other Program Attachment." Memorandum of Understanding Letter of Nonsupplanting Indirect Cost Rate Agreements, if applicable Map for multi-jurisdictional projects, if applicable Due Date All materials must be received by 5:30 pm (EST) on January 10, 2002. Please Note: Applicants who have never registered with GMS must register online at least two-weeks prior to the application deadline. It may take up to one week for you to receive confirmation that you are eligible to apply. Applicants who have previously registered with GMS and have a GMS password should log on to GMS at least two weeks prior to the application deadline to determine that the password is still valid. If your password has expired follow the on-screen instructions or call the GMS helpdesk at 1-888-549-9901. Quick-Start Guide to Using the Office of Justice Programs Online Grants Management System Step 1. Using your established Internet account,* go to www.ojp.usdoj.gov/fundopps.htm. An online GMS Application Procedures Handbook is available on this page, and you may link directly to OJP's Grants Management System (GMS), which will provide online "help" screens. Step 2. Select "Logon to the Grants Management System (GMS)" to apply for OJP grant funding. Step 3. If you have never used GMS, click on "New User? Register Here" and follow the on-screen instructions to register with GMS. After you register, you must select the FY 2002 Rural Program solicitation and begin working on it so that your registration will be sent to VAWO. You will receive confirmation through email that you are eligible to submit your application. Confirmation may take up to one week. If you are not a new user and have a GMS password, click on "Login." If your password has expired, you will receive an "Authentication Error" or "Unauthorized User" message. In this case, click on "Having Login Problems?" for assistance in updating your password. Please Note: Applicants must ensure that the information for the authorizing official and alternate contact is entered correctly. The authorizing official is the individual authorized to accept grant funds in your organization (e.g., executive director, attorney general, governor). If the individual applying online is not the authorizing official, that individual must list the authorizing official's name and contact information where appropriate. Step 4. To submit your application online, complete the on-screen 424 / Application for Federal Assistance upload your budget narrative (which should include your budget detail), program narrative, and other program attachments in either word processing or spreadsheet files. After submission, you will receive confirmation through email that VAWO has received your application and you will be given an application number for future reference. Documents that cannot be submitted electronically through GMS (e.g. MOU, and nonsupplantation letter) must be faxed to both (202) 354-4140 and (202) 354-4147. You must include your GMS application number and the Program title of the VAWO program to which you are applying on all materials submitted by fax. If you have any questions about GMS or need technical assistance with applying online, contact the GMS Hotline at 1-888-549-9901. *If you do not have an Internet account, call the GMS Hotline at 1-888-549-9901 for assistance. APPENDIX A Standard Application Form (SF-424) Instructions for Completion of the Application for Federal Assistance (SF 424) The Application for Federal Assistance is a standard form used by most federal agencies. This form contains 18 different items which are to be completed before submission. All applications should include a completed and signed SF 424. Item Instructions 1 Type of Submission: If this proposal is not for construction or building purposes, check the "Non-Construction" box in the application section. 2 Date Submitted: Indicate the date you sent the application to OJP. The "Application Identifier" is the number assigned by your jurisdiction, if any, to track applications. If your jurisdiction does not assign an identifier number, leave this space blank. 3 Date Received by State: Leave blank. This item is completed by the State single point of contact, if applicable. 4 Date Received by Federal Agency: Leave blank. This item will be completed by OJP. 5 Applicant Information: The "Legal Name" is the unit of government of the parent organization. For example, the primary or parent organization of a law enforcement agency is the name of the city or township. Thus the city or township should be entered into the Legal Name box and the name of the law enforcement agency would be entered into the Organizational Unit box. Designate one person as the contact and include their telephone number. It is not unusual for the name of the contact person to differ from the authorized representative in Item 18 below. 6 Employer Identification Number: Each employer receives an employer identification number from the Internal Revenue Service. Generally, this number can be easily obtained from your agency's accountant or comptroller. 7 Type of Applicant: Enter the appropriate letter in this space. If the applicant is representing a consortium of agencies, specify by checking Block N and entering "consortium". 8 Type of Application: Check either "new" or "continuation". Check "new", if this will be your first award for the purpose described in the application, even if the applicant has received prior awards for other purposes. Check "continuation", if the project will continue activities of a project, including minor modifications, or implement the next phase of a project that was begun under a prior award. 9 Name of Federal Agency: Type in the name of the awarding agency, "[insert agency name]" 10 Catalog of Federal Domestic Assistance Number: This would be contained in the program announcement. The number for this program would be [insert number]. 11 Descriptive Title of Applicant's Project: Type in the: (1) title of the program as it appears in the solicitation or announcement; (2) name of the cognizant Federal agency, ex. U.S. Department of Education; and (3) applicant's fiscal year, i.e. twelve month audit period, ex. 10/1/97 - 9/30/98. 12 Areas Affected by Project: Identify the geographic area(s) of the project. Indicate "Statewide" or "National", if applicable. 13 Proposed Project Dates: Fill in the proposed begin and end dates of the project. These dates may be adjusted by the Office of Justice Programs when the award is made. 14 Congressional Districts: Fill in the Congressional Districts in which the project will be located as well as the Congressional District(s) the project will serve. Indicate "Statewide" or "National", if applicable. 15 Estimated Funding: In line "a", enter the Federal funds requested, not to exceed the dollar amount allocated in the program announcement. Indicate any other resources that will be available to the project and the source of those funds on lines "b-f," as appropriate. 16 State Executive Order 12372: Some states require you to submit your application to a State "Single Point of Contact" (SPOC) to coordinate applications for Federal funds within the state. If your State requires a copy of your application, indicate the date submitted. If a copy is not required, indicate the reason. (Refer to the "Administrative Requirements" section of the program announcement, for more information.) The SPOC is not responsible for forwarding your application to the Federal awarding agency. 17 Delinquent Federal Debt: This question applies to the applicant organization. Categories of debt include delinquent audit allowances, loans, and taxes. 18 Authorized Representative: Type in the name of the person legally authorized to enter into agreements on behalf of your agency. The signature on the original application must be signed in blue ink and/or stamped as "original" to help distinguish the original from the photocopies. APPENDIX B Assurances & Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-free Workplace Requirements ASSURANCES The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the Applicant assures and certifies that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be required. 2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act 5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 20. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 11. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. It will comply, and all its contractors will comply, with the non- discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.. OJP FORM 4000/3 (Rev. 1-93) PREVIOUS EDITIONS ARE OBSOLETE. ATTACHMENT TO SF-424 INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity. whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identifying the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. b. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of subawardee, e.g., the first subwardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report I n item 4 checks "subawardee", then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 1. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001". 9. For a covered Federal action where there has been an award or loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI)> 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response including time for reviwing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Magement and Budget, Paperwork Reduction Project (0348-0046); Washington, D.C. 20503. APPENDIX C Budget Detail Worksheet and Sample Budget OMB Approval No. 1121- 0188 Expires 5-98 (Rev. 12/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Computation Cost TOTAL ____________ B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. Name/Position Computation Cost TOTAL ___________ Total Personnel & Fringe Benefits ___________ C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3- day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and unit costs involved, Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost TOTAL __________ D. Equipment - List non-expendable items that are to be purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost TOTAL __________ E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost TOTAL __________ F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the program office before budgeting funds in this category. Purpose Description of Work Cost TOTAL __________ G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Subtotal _________ Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging etc.) Item Location Computation Cost Subtotal _________ Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost Subtotal __________ TOTAL __________ H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, and provide a monthly rental cost and how many months to rent. Description Computation Cost TOTAL __________ I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, ( a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost TOTAL __________ Budget Summary - When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel __________ B. Fringe Benefits __________ C. Travel __________ D. Equipment __________ E. Supplies __________ F. Construction __________ G. Consultants/Contracts __________ H. Other __________ Total Direct Costs __________ I. Indirect Costs __________ TOTAL PROJECT COSTS __________ Federal Request __________ Non-Federal Amount __________ OMB Approval No. 1121-0188 SAMPLE Expires 5-98 (Rev. 12/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. (Example assumes an 24 month budget period) A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Computation Cost Investigator ($50,000 x 100% x 2yrs) $100,000 2 Advocates 2 x ($50,000 x 100% x 2yrs) $200,000 Administrative Assistant ($40,000 x 50% x 2yrs) $ 40,000 $340,000 Cost of living increase ($300,000 x 2% x 1yr.) $ 6,000 Overtime for investigator ($37.5/hr x 100 hrs X 3) $ 11,250 and advocates The investigator will be assigned exclusively to domestic violence cases in order to create a domestic violence unit in the police department. The advocates will be employed by the nonprofit, nongovernmental domestic violence shelter but assist victims in collaboration with the police department as a member of the domestic violence unit. A half-time secretary will prepare reports and provide other support to the unit. A 2% cost of living adjustment is scheduled for all full-time personnel 12-months prior to the end of the grant. Overtime will be needed during some investigations. TOTAL $357,250 B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. Name/Position Computation Cost Investigator & Advocates Employer's FICA $300,000 x 7.65% $22,950 Retirement $300,000 x 6% $18,000 Health Insurance $300,000 x 12% $36,000 Workman's Compensation $300,000 x 1% $ 3,000 Unemployment Compensation $300,000 x 1% $ 3,000 Overtime FICA $11,250 x 7.65% $ 860 Workman's Compensation $11,250 x 1% $ 112 Unemployment Compensation $11,250 x 1% $ 112 TOTAL $84,034 C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3- day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and unit costs involved, Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost $20,000 OJP-designated Technical Assistance: 4 persons to attend 5 trainings (Locations unknown at this time.) Airfare (5 trips x 4 people x $450) $ 9,000 Hotel (5 trips x 4 people x $75/night X 5 nights) $ 7,500 Meals (5 trips x 4 people x $35/day X 5 days) $ 3,500 The organization's established travel policies will be utilized. TOTAL $20,000 D. Equipment -List non-expendable items that are to be purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost Pentium III Computers ($2,000 x 3 ) $6,000 The computers will be used by the investigator and the advocates to analyze case and intelligence information. TOTAL $6,000 E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable items such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost Office Supplies ($50/mo x 24 mo) $ 1200 Postage ($20/mo x 24 mo) $ 480 Training Materials ($2/set x 500 sets) $1,000 Office supplies and postage are needed for general operation of the program. Training materials will be developed and used by the investigator and advocates to train patrol officers how to preserve crime scene evidence. TOTAL $2,680 F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the program office before budgeting funds in this category. TOTAL $0 G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Jane Doe Domestic Violence Trainer ($150/day x 16 days) $2,400 State Domestic Violence Coalition Jane Doe, Domestic Violence Trainer of the State Domestic Violence Coalition, will be hired, as needed, to assist with the education of the local law enforcement officers and the court personnel. Subtotal $2,400 Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging etc.) Item Location Computation Cost Mileage In-State Travel (100mi x 4 trips x $ 0.34/mi) $ 136 Hotel and Meals ($100/day x 20 days) $2,000 Jane Doe is expected to make up to 4 trips to provide training and technical assistance to the project. Subtotal $2,136 Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost, Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost Not applicable Subtotal $0 TOTAL $4,536 H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, and provide a monthly rental cost and how many months to rent. Description Computation Cost Rent (700 sq. ft. x $12/sq. Ft.) $16,800 ($700 mo. x 24 mo.) This rent will pay for space for the investigator and space for the advocates in the domestic violence unit. No space is currently available in city owned buildings and a separate space will allow the advocates the privacy and confidentiality needed for appropriately serving victims. Telephone ($100/mo. x 24) $ 2,400 Printing/Reproduction ($100/mo. x 24) $ 2,400 TOTAL $ 21,600 I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, ( a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost TOTAL $0 Budget Summary - When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel $ 357,250 B. Fringe Benefits $ 84,034 C. Travel $ 20,000 D. Equipment $ 6,000 E. Supplies $ 2,680 F. Construction $ 0 G. Consultants/Contracts $ 4,536 H. Other $ 21,600 Total Direct Costs $ 496,100 I. Indirect Costs $ 0 TOTAL PROJECT COSTS $ 496,100 Federal Request $ 496,100 Non-Federal Amount $ NA APPENDIX D Letter of Intent Letter of Intent Dear OJP's Violence Against Women Office: I intend to apply for funds under the Rural Domestic Violence and Child Victimization Grant Program. Name: Date: Position: Organization: