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contracting by HUD grantees - technical assistance

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Technical Assistance is available to HUD grantees

HUD grant recipients (e.g., Public Housing Agencies, Indian Housing Authorities, Community Development Block Grant recipients, etc.) frequently have questions and concerns about their contracting. While the rules they follow (24 CFR 85.36 for most state, local, and tribal governments, and 24 CFR 84.40-48 for most non-profits and educational institutions) differ from the rules which govern HUD’s direct contracting, HUD’s Office of the Chief Procurement Officer (CPO) has considerable expertise in their requirements.

Each of the principal contracting offices under the CPO have resident expertise available to assist HUD staff and grant recipients with questions and concerns related to procurement under grants. However, because CPO staff have no direct authority for grant funding and administration decisions, grant recipients should first contact program (PIH, CPD, etc.) staff with their procurement concerns and questions. If this doesn't provide an answer to the situation, grant recipients may contact contracting staff listed below. Normally, this assistance is provided via the telephone or email discussions and deals with specific procurement issues, e.g., conducting a competition, terminating a contract, etc. We strongly urge everyone to use email whenever possible. In unusual circumstances, and subject to resource availability, assistance may be larger in scope, e.g., on-site visits, training, detailed analysis of complex issues, etc.

In all cases, CPO staff serve only in an advisory role. The CPO has neither direct authority for grant funding and administration decisions, nor responsibility for the award and administration of grants or the procurements made under them.

The CPO staff listed below have been assigned responsibility for grantee procurement technical assistance based on their knowledge of the grant-specific procurement requirements. Therefore, HUD program staff and grant recipients should address their questions directly to them. Requests for more intensive technical assistance, including detailed review of contract documents, on-site reviews or training, should also be made via email to the staff listed below. Those requests will be referred to CPO management for consideration and approval.

CPO Technical Assistance Contacts:
  • Atlanta Contracting Operations - Responsible for procurement needs in the Caribbean and the states of Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, New Mexico, North Carolina, Oklahoma, South Carolina, Tennessee, and Texas.

    George Chabot
    email: George_B._Chabot@hud.gov
    Telephone: 404-331-5001, ext 2608

  • Philadelphia Contracting Operations - Responsible for procurement needs in the District of Columbia and the states of Connecticut, Delaware, Illinois, Indiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, Vermont, Virginia, West Virginia, and Wisconsin.

    New England and NY areas: John Karwowski
    email: John_R._Karwowski@hud.gov
    Telephone: 617-565-6788

    NJ, Midatlantic, Midwest areas: Pat McQuoid
    email: Pat_McQuoid@hud.gov
    Telephone: 215-656-0674, extension 3300

  • Denver Contracting Operations - Responsible for procurement needs in the states of Alaska, Arizona, California, Colorado, Hawaii, Idaho, Iowa, Kansas, Missouri, Montana, Nebraska, Nevada, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming.

    Primary contact: Betty Millard
    email: Betty_A._Millard@hud.gov
    Telephone: 913-551-5873

    Alternate: Keith Surber
    email: Keith_W._Surber@hud.gov
    Telephone: 303-672-5281

  • Headquarters Office of Procurement and Contracts (OPC) - Responsible for HUD's nationwide procurement needs and policy matters.

    Frank Slezak (Chicago outstation)
    email: Frank_Slezak@hud.gov
    Telephone: 312-353-6236, extension 2595

    Fred Graves (Seattle outstation)
    email: Fred_Graves@hud.gov
    Telephone: 206-220-5122, extension 3450

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Downloadable contracting forms/samples used by Public and Indian Housing Agencies.

Note: The files available for downloading are in "pdf" format and must be viewed with a pdf reader. The Abobe Acrobat reader is free and can be downloaded from the Adobe web site. (You only have to download the reader once.)

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